***VERY IMPORTANT***

• All Head Coaches, Assistant Coaches, On-Ice Helpers, Trainers, and Den Moms are required to have a current and valid Vulnerable Sector Search (VSS). Managers and Treasurers are not required to complete a VSS unless they are also serving in one of the roles above or will be present in the dressing room or on the ice with players.  This is one of the most critical steps of getting situated for volunteering as it takes the longest to process.

  👉 It is the responsibility of each volunteer to ensure their VSS is current—either through a new VSS submission or by completing a declaration via the OHF Screening Process (linked below).

  ⏳ VSS results can take time—sometimes up to 8 weeks, as we saw with the OPP last season. Please begin the process as soon as possible to avoid delays. Teams cannot be rostered without completed and screened VSS submissions, which would delay your team’s ability to get on the ice.

  📄 If your local police service requires an official letter from the Association to complete the VSC, you can request one here: Vulnerable Sector Search Support Letter (Sarnia Jr Lady Sting)  Letters will be issued within 7 days of your request.

• If you've already received your VSC from your local aw enforcement, uploaded it through the online submission portal, and your Spordle account still shows a status other than “completed,” we kindly ask that you wait until after July 30th before reaching out to us or the OHF for follow-up.

• For questions, please connect with your Head Coach or Team Manager first. If you're still unsure or need further help, feel free to reach out to 📧 [email protected], and someone will get back to you as soon as possible.

✅ Returning Staff with a Valid VSC (3 years or less):

1. Register in RAMP for your applicable role: 🔗 Sarnia GHA : RAMP Registrations

2. Complete your declaration via the OHF Screening Portal: 🔗 Ontario Screening Submission Portal

🔄 Returning Staff Requiring a NEW VSC (older than 3 years):

1. Request a VSC support letter from the Association: 🔗 Vulnerable Sector Search Support Letter (Sarnia Jr Lady Sting) Please allow up to 7 days for processing.

2. Complete your VSC through your local law enforcement agency.

3. Once received, upload your VSC and complete your declaration via: 🔗 Ontario Screening Submission Portal

🆕 NEW Staff:

1. Create a Hockey Canada Registration (HCR) profile if you don't already have one: 🔗 https://page.spordle.com/sarnia-gha/participant/1f01a1a8-8477-6652-ae66-0281acc700a5 (You’ll need your HCR number to register in RAMP.)

2. Register in RAMP for the upcoming season: 🔗 Sarnia GHA : RAMP Registrations

3. Request a VSC support letter: 🔗 Vulnerable Sector Search Support Letter (Sarnia Jr Lady Sting)

4. Complete your VSC through your local law enforcement agency.

5. Once received, upload it via the OHF Screening Portal: 🔗 Ontario Screening Submission Portal

ALL other requirements like coaching certifications, Respect for Sports - Activity Leader and/or Trainer certification need to be completed as needed prior to rostering.  

Screening Submission: '25-'26   The online OHF Screening Submission portal is now live for the 2025-26 season. Please click the link to take you to the Online Submission Portal.

Returning Staff with 2023-2024 VSC: What to Know for 2025–2026   Team Officials, On-Ice Officials, Third-Party Instructors, and others returning for the 2025–2026 season who had their screening approved by the OHF this past season —with a Vulnerable Sector Check (VSC) from 2023 or 2024— will only need to complete the online declaration through the OHFOnline Submission Portal.   Please note: The 2024–25 declaration will expire on May 31, 2025.

Vulnerable Sector Check: Receipts   Please note that the OHF will not be accepting Vulnerable Sector Check (VSC) receipts between April 1 and July 30, 2025.   As police services typically require 6–8 weeks to process VSC applications, we strongly encourage anyone needing to submit a VSC to begin the process as soon as possible.   Once you receive your completed VSC, you must submit it to through the OHFOnline Submission Portal and complete the required online declaration.

Further instructions to assist you with the process can be found here: Click Here